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Finance and Operations Director

JOB ANNOUNCEMENT

Title:  Finance and Operations Director

Reports to: Executive Director

Location:  Salida, Colorado

Classification:  Fulltime, Salary, Exempt

About the Position

A dynamic individual with knowledge and skills that touch Finance, Accounting, Human Resources and Technology will excel in this position. The Finance and Operations Director advances the mission of Central Colorado Conservancy by developing and maintaining the financial, human resources, facilities, and technology platforms and programs that provide the foundation for the Conservancy’s business. The Finance and Operations Director is responsible for all aspects of financial management, administering grants and contracts, and managing our donor database, facilities and technology resources. Additionally, this position has responsibilities with human resources, policies and processes in compliance with local, state and federal law. The Finance and Operations Director will interact closely with all staff and board members and must have the ability to work and communicate effectively with people with a diverse range of personalities and work styles. This position requires financial proficiency, excellent organizational skills, flexibility, the ability to manage multiple priorities while meeting deadlines, and the ability to proactively identify areas of improvement and implement solutions.

Job Duties and Responsibilities by Function

Finance & Accounting (approx. 60% of time)

  • Direct financial operations including but not limited to managing accounts receivable and payable, payroll, and banking and investment accounts

  • Prepare timely and accurate financial reports monthly, annually, and as needed for the Executive Director and Finance Committee

  • Support the development of annual organizational budget with the Executive Director

  • Lead the annual audit process and 501c3 IRS related requirements

  • Manage internal systems and controls, operations, and financial policies and procedures to ensure the integrity of financial information and reporting

  • Stay informed of changes to accounting standards practices, federal and state legislation, and best practices for finance; recommend and implement new policies and policy changes as needed

  • Ensure compliance with Land Trust Accreditation finance related standards and practices

  • Manage relationships and contracts with accounting and bookkeeping vendors

  • Keep financial files organized, up-to-date, and accessible for treasurer, auditor, etc.

Grants Administration  (approx. 20% of time)

  • Manage grant agreements and contracts

  • Oversee and direct all grants accounting and reimbursement requests; develop grant application budgets with program staff; and prepare financial reporting materials for government, corporate, and foundation grants

  • Ensure compliance with registrations and appropriate user roles for government grants and contracts

  • Maintain grants database including application and reporting timelines

Administration & Office Management  (approx. 15% of time)

  • Maintain internal office systems and technology: phone, computers, cloud-based email & file management system, database, physical mail, etc.

  • Oversee customer relation management (CRM) database and donation processing

  • Ensure organizational compliance with and timely renewal of licenses and registrations

  • Evaluate and administer insurance policies

  • Manage professional service contracts

  • Maintain vendor relations and seek out cost-effective and values aligned alternatives

  • Drive organizational initiatives that contribute to long-term operational excellence

  • Maintain archival and administrative files, equipment, and office supplies

  • Ensure overall proper document retention and storage

  • Stay current on best practices to recommend and implement improvements to systems

  • Manage Land Trust Accreditation status and renewal process

Human Resources  (approx. 5% of time)

  • Develop and implement Human Resources programs

  • Ensure compliance with federal and state legislation, and best practices for human resources; stay informed of changes; recommend and implement new policies and policy changes as needed

  • Revise and maintain Employee Handbook

  • Administer payroll and employee benefits 

  • Manage new hire paperwork and onboarding timeline

  • Maintain personnel records

  • Coordinate annual performance review process as needed with the Executive Director

 

Knowledge, Skills, and Experience

  • Working knowledge of accounting principles and practices required; bookkeeping experience desired

  • Able to perform complex problem solving:  identify problems, develop and evaluate options, and implement solutions

  • Detailed oriented, systems thinker with proficiencies in spreadsheets, organizational systems, and data integrity

  • Strong interpersonal skills with the ability to work and communicate effectively with people with a diverse range of personalities and work styles

  • Willingness to work as a team on a variety of tasks; ability to give and receive feedback

  • Personal qualities of integrity, reliability, and commitment to the mission

  • Knowledge of IRS and other compliance matters of 501c3 non-profit status preferred

  • Knowledge of or experience in land trust philanthropy and/or grant making desired

  • Proficient with financial software, QuickBooks experience preferred; proficient with Microsoft Office applications and with the Google Suite; experience with non-profit CRM databases 

  • Experience in office management, human resources, and/or related administration preferred

  • A combination of education and experience equivalent to a bachelor’s degree and five (5) years of experience in a field of related to job duties, preferred

Physical Demands / Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to work in a standard office setting, with prolonged periods at a desk and working on a computer and reaching continually throughout the workday (mouse, keyboard, telephone).

  • Valid Colorado driver’s license and ability to drive safely obeying all traffic laws.

  • May include lifting up to thirty (30) pounds of project gear.

  • Must be able to go up and down stairs carrying materials

  • Some evening and weekend work expected.

  • Outdoor events may expose individual to weather elements such as rain, snow, wind, heat and cold.

Compensation

Salary range is $75,000 - $85,000 per year for this full-time, exempt position (40 hours/week). Benefits include health insurance, generous paid vacation and holidays, cell phone stipend, and flexible work arrangements.

To Apply

Submit cover letter and resume to careers@centralcoloradoconservancy.org. Please include “Finance and Operations Director” in the subject line. Application period closes February 22, 2024. Desired start date is March 11, 2024.

Central Colorado Conservancy is an equal opportunity employer. We strongly encourage people of every color, orientation, age, gender, origin, and ability to apply. Our work culture embraces—and is strengthened by—the unique perspectives, contributions and experiences of all our staff.

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